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Event Submission Guidelines
Approval Guidelines
The following guidelines determine whether your event will be approved for listing on Kikipedia. Please review these carefully before submitting your event.
1. Event Eligibility
We accept most LGBTQ-centric events: drag shows, circuit parties, kink nights, dance parties, drag bingo, trivia at gay bars, pride parties (preference to those organized by LGBTQ people), etc...
Please keep in mind: While our demographic is typically 21+ and 18+ events, we do accept certain all-ages events.
2. Exclusions and Restrictions
To maintain platform quality and user safety, the following types of events are typically not accepted:
- General event periods (e.g. Bear Week, Pride Weeks, etc...) are managed separately from individual events and are currently only supported for focus areas
- Pride events at colleges or corporations
- Private events such as house parties
- Happy hours or drink special nights (this will be available as a separate feature in the future)
- Drag story hours (for the safety of participants / outside our demographic focus)
- Large tour-style events such as concerts and large-scale production shows
3. Venue Requirements
Events may be held at either:
- Preferred: An existing Kikipedia venue
- A new venue that can be verified via Google Maps
Note: New venues require additional verification time before event approval.
4. Best Practices
To ensure your event is listed effectively:
- Event Name: Do not include the venue name - we automatically append it in certain places
- Description: Provide detailed information to help people find your event. Please minimize emoji use, and keep in mind that our search engine ignores #hashtags
- Cost: List the typical cover or ticket price, or a range (e.g. $10 - $15)
- Links:
- Event Page: Link to your official page or social media event
- Tickets: Link to where people can purchase tickets
- Reservations: Include reservation link, phone, or email, with any specific details in the description. Please note that any email address provided in this field will be publicly visible.
- Venue Selection: Search for existing venues first. If your venue isn't listed, you can add it through the venue search option
5. Right to Gatekeep
Kikipedia reserves the right to reject any event submission at our sole discretion, with or without cause, and without prior notice. While we strive to maintain clear guidelines, we may reject submissions that do not align with our platform's goals, values, or quality standards, even if they technically meet the requirements listed above.
Managing Your Event Listing
The following information explains how to manage your event listing and our point-of-contact system.
1. Event Types and Scheduling
Kikipedia supports several types of event scheduling:
- Recurring Events: Weekly, monthly, or semi-monthly patterns
- Multi-Date Events: Multiple specific dates for non-recurring events
- One-Time Events: Single occurrence events
We support various patterns including:
- Weekly patterns (e.g. "Every Saturday")
- Monthly patterns (e.g. "First Friday of the Month")
- Semi-monthly patterns (e.g. "First and Third Fridays")
- Bi-weekly patterns (alternating weeks)
2. Time Guidelines
Important notes about event timing:
- Events ending after midnight are assumed to be ending the next day
- Full-day events are not currently supported
- Multi-date events currently use the same start/end times for all dates (this will be fixed in the future)
3. Point of Contact System
When you submit an event and provide your email address, you become its designated point of contact. This means:
- You will receive notifications about your event's approval status
- You can manage and update your event through our portal
- You are responsible for keeping event information current
- For recurring events, you may receive a check-in email every few months to ensure the event is still happening
- You can opt out of email notifications at any time
Important: If you are submitting an event on behalf of someone else, please ensure they have provided you with permission to do so, and provide their contact information if possible instead.
4. Point of Contact Privacy and Security
If provided in the specified "Email Address" field under "Step 4: Submission", your contact information is protected:
- Email addresses are encrypted and stored securely
- Contact information is never publicly visible
- Only Kikipedia administrators can view contact details
- We never share or sell user information to third parties
- Contact information provided in any field other than the designated point of contact email field will be treated as public information and may be displayed on the event listing
5. Management Portal
When you event is approved, you will be able to access the Kikipedia Management Portal, which provides tools to:
- Edit event details and scheduling
- Reactivate expired one-time events
- Convert one-time events to recurring events
- Remove or deactivate events
Access the portal at kikipedia.app/portal.